Connection Healthcare Centre and Counselling and Psychology Services desire to promote the emotional, relational, psychological and spiritual wellbeing of people through Christ centred approach.
We are expanding to meet the needs of our local community and are looking to grow our team with experienced and talented professionals who are passionate about helping people to live their best life.
We are looking for an experienced part-time admin assistant/receptionist with the flexibility to work additional hours when required.
We are especially keen to hear from administration professionals with prior work experience in a private counselling and psychology practice.
To enjoy this role, you must be driven to be being busy, have the ability to learn new software and processes, be organised and methodical, have time management skills and able to multi-task.
This position requires excellent interpersonal and communication skills, written and word processing skills (e.g., excel, word, emails).
Key Skills We are Looking for include:
<!– [if !supportLists]–>· <!–[endif]–>Ability to work alone and in a team
<!– [if !supportLists]–>· <!–[endif]–>Flexibility to cover for annual leave and sickness
<!– [if !supportLists]–>· <!–[endif]–>Desire to help the practice grow and expand
<!– [if !supportLists]–>· <!–[endif]–>Ability to multitask and work diligently
<!– [if !supportLists]–>· <!–[endif]–>Exudes energy and enthusiasm
Responsibilities of the Role:
<!– [if !supportLists]–>· <!–[endif]–>Answering phone calls and emails
<!– [if !supportLists]–>· <!–[endif]–>Scheduling client appointments
<!– [if !supportLists]–>· <!–[endif]–>Liaising with referrers, GPs
<!– [if !supportLists]–>· <!–[endif]–>Using practice management software to maintain client records
<!– [if !supportLists]–>· <!–[endif]–>Processing client payments and rebates
<!– [if !supportLists]–>· <!–[endif]–>Always maintaining client confidentiality
<!– [if !supportLists]–>· <!–[endif]–>Providing administration support to the management and clinical teams
<!– [if !supportLists]–>· <!–[endif]–>Contribute to the ongoing improvement of our processes and systems
<!– [if !supportLists]–>· <!–[endif]–>Ability to calmly multi-task and prioritise, whilst ensuring attention to details
<!– [if !supportLists]–>· <!–[endif]–>Maintaining the tidiness of our lovely workplace
<!– [if !supportLists]–>· <!–[endif]–>Any other duties as may be required
Please note: This position will transition to a permanent part time position.
Essential Selection Criteria:
<!– [if !supportLists]–>· <!–[endif]–>2+ years reception experience within a healthcare practice, ideally counselling and psychology
<!– [if !supportLists]–>· <!–[endif]–>Competence in the use of practice management software (we use Halaxy)
<!– [if !supportLists]–>· <!–[endif]–>Demonstrated excellent time management skills
<!– [if !supportLists]–>· <!–[endif]–>Proficient in the use of Microsoft Office applications (e.g.: Word, Outlook, Teams)
<!– [if !supportLists]–>· <!–[endif]–>Ability to obtain a Working with Children Check and Police Clearance
If your one of those detail focused people who are able to multitask, we encourage you to apply!
For ethical reasons, we are unable to consider current or former clients of our practice for appointment to this role.
Employment with Connections Healthcare Centre offers you:
<!– [if !supportLists]–>· <!–[endif]–>Supportive environment
<!– [if !supportLists]–>· <!–[endif]–>Wellness Package
Alert! Because this is an ongoing position, applications will only be accepted from candidates who have either permanent residency or Australian citizenship.
Employer questions
Your application will include the following questions:
<!– [if !supportLists]–>· <!–[endif]–>Do you have experience in administration?
<!– [if !supportLists]–>· <!–[endif]–>Which of the following statements best describes your right to work in Australia?
<!– [if !supportLists]–>· <!–[endif]–>How many years of experience do you have as a receptionist?
<!– [if !supportLists]–>· <!–[endif]–>Which of the following Microsoft Office products are you experienced with?
<!– [if !supportLists]–>· <!–[endif]–>Do you have a current Working With Children (WWC) Check?
<!– [if !supportLists]–>· <!–[endif]–>Do you have a current Police Clearance Check?
<!– [if !supportLists]–>· <!–[endif]–>What is your expected hourly rate?
Please note, only short-listed applicants will be contacted.
